Expenses

Some expenses required to run a successful Band program arise from the procurement of instruments, scores, uniforms for both Marching Band and Concerts (including repair, replacement and cleaning), and additional registration fees, competition fees, supplemental and professional instruction, transportation for students and equipment (Pit, Drumline and Color Guard) including fee for buses, mileage, gasoline and drivers.

Income

The sources of income arise from Tag Day, Concert Ticket Sales, Uni Quip Fee, Concession Stand sales, Fund-Raisers and the Coke Machine.

Percussion student fees are determined by FCPS and change annually. Percussion instruments like drum heads, mallets, etc., naturally wear out faster than other instruments. This FCPS fee is used to replace such materials. Materials that are broken because of neglect or abuse will be replaced by the abuser.

Chantilly High School Instrument rental fees are determined by the FCPS. The fees vary based on the cost of repair and replacement of instruments.

Chantilly Band Fees

Chantilly Band Fees, which are collected at the beginning of the school year, change based on the projected needs of the program, including uniforms, instrumental needs and music purchases.

UniQuip Fees

Chantilly Symphonic Winds, Workshop Jazz, The Chantilly Jazz, Concert Band members in the Marching Chargers:

Band members participating in Marching band:

Checks are to be made payable to the Chantilly Music Boosters and turned in at the beginning of the School Year. Separate checks should be prepared for each fee.

Color Guard Fees

An $80.00 activity fee must be paid by each student in order to participate. The school provides all equipment, a uniform and grip-gloves. Both of these must be kept in perfect condition or charges to repair them may be assessed.  Students are responsible for purchasing or providing the following:

Fundraising Opportunities

There are several fundraising and volunteer opportunities, some are recurring and others are determined annually.

Each year we participate in the following:

Other fund-raisers we have participated in are:

Details on each activity will be given out before the sales begin. Students are encouraged but not required to participate. If you have an idea for a fundraiser, please call our Band Booster President, Ted Ballowe at 703-378-4824.

Student Fund Accounts

All moneys earned by individual students during fund raising activities are maintained in accounts from which funds can be withdrawn to offset expenses incurred during band activities such as trips and recording sessions. From the profits, normally 80% goes into the students fund account and 20% goes into the general band funds. The general band funds pay for acquisition and maintenance of equipment and for other operating expenses.

As funds are earned, they are deposited into the student account. Periodic statements are posted in the band room. As expenses (trips, recordings, etc.) are incurred, the student may request (using a standard form) that funds from their account be used to satisfy the expense. The amounts are then deducted from the account. At the end of the year, any unused funds are carried to the next year.  For students who do not return, e.g., graduating seniors, the funds are either placed in the accounts of sibling students, or placed in the general band funds.

The student account provides an excellent means of offsetting expenses that arise during the course of the band year. It is not uncommon for a student who actively participates in fund-raising activities to generate enough funds to cover the majority of their year’s expenses.

Band Fund Account

Funds generated by band fundraisers during the year, which are not credited to Student Accounts, are placed in the general Band Account. These funds are used for replacement of uniforms and tuxedos, purchasing and maintaining school instruments, performance expenses, festival fees and other related expenses.

Explanation of Accounts